Standard operating procedure (SOP) worksheet

Warehouse Workflow Lab

Standard operating procedure (SOP) worksheet

Published by Voodoo Robotics · workflows.voodoorobotics.com

Person responsible for this worksheetDateVersion

Control block

What to do: Identify the approved document.

SOP title / IDGive the approved procedure a clear name and document number.Example: SOP-PICK-014 — Cluster cart pickingProcess ownerName the person responsible for this decision, task, or approval.Example: A. Rivera — Operations ManagerEffective dateEnter the exact date, due date, or review frequency.Example: July 22, 2026RevisionEnter the current document revision identifier.Example: 3.1ApproverName the person responsible for this decision, task, or approval.Example: A. Rivera — Operations ManagerApplies toState exactly which work, area, shift, or cases are inside and outside the worksheet.Example: Zone A day shift; oversize orders excluded

Purpose and readiness

What to do: State the outcome and preconditions.

PurposeExplain in one sentence what this procedure helps the worker accomplish.Example: Pack an order accurately and release a carrier-ready cartonScopeState exactly which work, area, shift, or cases are inside and outside the worksheet.Example: Zone A day shift; oversize orders excludedRequired trainingList the instruction and demonstrated skill needed before a person performs this procedure alone.Example: Read SOP-PICK-014, complete 20 coached orders, and pass the shortage testRequired tools / PPEList required tools and personal protective equipment.Example: Cart, scanner, safety shoes, freezer glovesSystem stateDescribe what the software must show while the physical work is held or recovering.Example: Task remains open with 10 picked and 2 shortSafety / quality prerequisitesList checks that must be complete before work starts.Example: Guard in place, scale at zero, and correct carton available

Standard work

What to do: Use observable numbered actions.

This section is a list.Use one row for each task, observation, test, person, field, or requirement. Add more rows when needed.

Exceptions

What to do: Do not bury failure paths.

SignalState what the worker sees or hears when this problem occurs.Example: Red mismatch message after the product scanStop / continue ruleSay whether work stops, continues safely, or moves to a problem area.Example: Stop this tote, place it in EXC-01, and continue with the next toteSafe dispositionState where the item or container is left so it stays identified and controlled.Example: Place the labeled tote in exception rack EXC-01OwnerName the person responsible for this decision, task, or approval.Example: A. Rivera — Operations ManagerEscalationState who is contacted next, after how long, and by what method.Example: Notify the shift manager in Teams after 10 minutesRecoveryWrite a visible action with a named owner and finish condition.Example: Supervisor recounts stock and closes the shortage within 10 minutes

Verification

What to do: Maintain the standard.

Competency checkDescribe the task a worker must perform correctly before independent work.Example: Complete 20 orders and one shortage without coachingAudit sampleEnter a measured count and the period or group it covers.Example: 1,200 order lines during the day shiftReview triggerState the event or result that requires this procedure to be reviewed.Example: Any software-screen change, safety event, or accuracy below 99.5%Revision recordName the photo, report, scan, system record, or observation that proves the answer.Example: Event log 14:32 and photo IMG-10482